WESTEND ICT PLC Stock Exchange release May 26, 2010 at 14:10
NOTICE TO THE GENERAL MEETING
Westend ICT Plc's shareholders are invited to the Extraordinary General Meeting,
which will be held on Thursday, June 17, 2010, at 10:00 a.m. in the conference
room of Radisson Blu Seaside Hotel in Ruoholahdenranta 3, 00180 Helsinki. The
reception of persons who have registered for the meeting will commence at 9:30
a.m. at the meeting location.
A. Matters on the agenda of the general meeting
At the general meeting, the following matters will be considered:
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting
of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Covering losses with unrestricted equity
The Board of Directors proposes that the loss of EUR 5,723,116.11 from previous
financial periods, as shown by the approved financial statement of December 31,
2009, be covered with EUR 3,956,000.00 from the invested unrestricted equity
reserve.
7. Lowering the share capital to cover losses
The Board of Directors proposes that the company's share capital of EUR
2,569,853.92 be lowered by EUR 1,767,116.11 to cover losses of previous
financial periods. After lowering the share capital, the company's new share
capital will be EUR 802,737.81.
8. Lowering the share capital to transfer funds into the unrestricted equity
reserve
The Board of Directors proposes that, if the proposal in section 7 is approved,
the company's share capital of EUR 807,737.81 be lowered by EUR 702,737.81 in
such a way that the funds will be transferred to the unrestricted equity
reserve. After lowering the share capital, the company's new share capital will
be EUR 100,000.00.
9. Closing of the meeting
B. Documents of the general meeting
The proposals of the Board of Directors and this notice to the general meeting
are available on the Internet site of Westend ICT Plc at www.westendict.fi. The
documents are also available in the head office of the company at Vänrikinkuja
2, 02600 Espoo, and at the general meeting. Copies of the documents will be sent
to shareholders upon request.
C. Instructions for the participants in the general meeting
1. The right to participate and registration
Each shareholder, who is registered on June 7, 2010, in the shareholders'
register of the company held by Euroclear Finland Ltd., has the right to
participate in the general meeting. A shareholder, whose shares are registered
on his/her personal Finnish book-entry account, is registered in the
shareholders' register of the company.
A shareholder, who wants to participate in the general meeting, shall register
for the meeting no later than June 14, 2010, at 16:00, by giving a prior notice
of participation. Such notice can be given:
by e-mail: yhtiokokous@westendict.com;
by phone: +358 207 916700;
by fax: +358 207 916701; or
by regular mail to Westend ICT Plc, Registration for the general meeting,
Vänrikinkuja 2, 02600 Espoo
The notice must arrive before the end of the registration period. In connection
with the registration, a shareholder shall notify his/her name, personal
identification number, contact information, and the name of a possible assistant
or proxy representative and the personal identification number of a proxy
representative. The personal information given to the company is used only in
connection with the general meeting and with the processing of related
registrations.
Pursuant to Chapter 5, Section 25 of the Companies Act, a shareholder who is
present at the general meeting has the right to request information with respect
to the matters to be considered at the meeting.
2. Proxy representatives and powers of attorney
A shareholder may participate in the general meeting and exercise his/her rights
at the meeting by way of proxy representation.
A proxy representative shall produce a dated proxy document or otherwise in a
reliable manner demonstrate his/her right to represent the shareholder at the
general meeting. When a shareholder participates in the general meeting by means
of several proxy representatives representing the shareholder with shares at
different securities accounts, the shares by which each proxy representative
represents the shareholder shall be identified in connection with the
registration for the general meeting.
Possible proxy documents should be delivered in originals to Westend ICT Plc,
Registration for the general meeting, Vänrikinkuja 2, 02600 Espoo, before the
last date for registration.
3. Holders of nominee registered shares
A holder of nominee registered shares is advised to request without delay
necessary instructions regarding the registration in the shareholders' register
of the company, the issuing of proxy documents and registration for the general
meeting from his/her custodian bank. The account management organization of the
custodian bank will register a holder of nominee registered shares, who wants to
participate in the general meeting, to be temporarily entered into the
shareholders' register of the company at the latest on the date required by the
regulations of Euroclear Finland Ltd., that is, June 14, 2010 at 10:00. For
nominee registered shares, this is considered as registration for the general
meeting.
4. Other instructions and information
At the date of this notice to the general meeting, May 26, 2010, the total
number of shares and votes in Westend ICT Plc is 175,571,096.
We welcome the shareholders to the general meeting.
Espoo, May 26, 2010
WESTEND ICT PLC
BOARD OF DIRECTORS
For further information: Hannu Jokela, CEO, tel. +35820791 6700
Distibution:
NASDAQ OMX Helsinki Ltd
Main media
www.westendict.com